亚博永久官网Wellesley College Archives访问政策
1. Introduction
The Archives is open to all researchers, including those from outside Wellesley. We are committed to providing open access to our collections as far as possible within the limits of privacy, confidentiality, and preservation. Although many records and manuscript collections are open for use, there are materials held by the Archives that are subject to access restrictions. For institutional data, some restrictions are mandated by laws such asFERPA(Family Educational Rights and Privacy Act), while others are determined by the Archives in conjunction with the records-creating department or office. Wellesley College adheres to the获取原始研究材料的指导方针是美国图书馆协会和美国档案家协会的联合声明。
Restrictions on access to manuscript collections are informed by the need to balance access and confidentiality in records. Often this is stipulated in the terms of the gift agreement governing the donation of the material. In negotiating these agreements, the Archives seeks to secure the greatest access possible, and will stipulate a set period for any restrictions to expire so that materials may be available for use. For older collections, access is determined by the College Archivist.
对研究人员开放的集合可能会因病情和格式而有限制，并受版权法。由于收集在汇总层面处理，因此收集内的单个物品可能太脆弱，无法安全地处理或可能包含机密信息。档案期望研究人员遵循所有相关法律和Wellesley Collegicies。亚博永久官网
请向学院档案论坛指向对此政策的任何疑问。
2. Definitions
加入
The workflow of documenting the physical or digital transfer of materials to an archives. Archives staff record where the materials came from and when they came to the archives, and provide a brief description of their contents. Materials are accessioned as soon as possible after they arrive at the Archives.
Processing
档案材料的布置，描述和外壳用于存储和使用研究人员的使用。Archives process collections to support physical preservation of their contents, to facilitate researcher use, and to protect the privacy of the people whose lives are documented in their collections. Because collections vary in size, content, and format, archivists use professional judgement to determine what processing work, if any, is needed before a collection can be made available to researchers.
Open for research
所有研究人员都可以访问为研究开放的集合的集合或部分，包括来自Wellesley社区外的人。
Closed for research
A collection or portion of a collection that is closed for research may be accessed only by designated people (see Section 3,访问档案中的集合）。集合的全部或部分都可能关闭，因为：
- it is unprocessed
- it contains materials in a restricted access category (see Section 4,学院记录的访问类别的）
- it has been reviewed by Archives staff or by the originating department and determined to contain confidential information
- in the case of a manuscript collection, the donor and the College Archivist have agreed to close all or part of a collection
College records
Wellesley的学术和行政部门在日常工作中产生的记录。具有历史价值的大学记录由学院档案家评估档案馆的收购。就本文件而言，Wellesley College Alumnae协会和学生组织的记录被认为是大学记录亚博永久官网。
Manuscript collections
A collection of personal or family papers, as opposed to the institutional records created by an organization.. Althoughmanuscriptliterally means handwritten, a manuscript collection can include a multitude of formats, such as photographs, scrapbooks, printed works, and audiovisual materials.
3.访问档案中的集合
All researchers will be granted access to all open collections, and to open portions of partially restricted collections, in accordance with the rules of the College Archives. Open collections are listed on the Archives website.
Donors of manuscript collections shall have access to their own collections.
All college records, even those designated as closed for research, shall be open to the College President and members of the Board of Trustees.
所有记录的学术或行政department, even those designated as closed for research, shall be open to the ranking officer of that department or division, as well as any other college employees as deemed appropriate by that ranking officer.
All records of a student organization shall be open to the ranking officer of that organization, as well as any college employees or other students, as deemed appropriate by that ranking officer.
Current and former students seeking access to their own records in the Archives, such as a transcript or Dean’s file, should contact the originating department.
为了访问未加工的集合，研究人员必须联系学院档案馆，他们将审查请求和记录。如果档案论者确定可以在没有任何额外处理工作的情况下打开集合，则将立即为请求的研究人员和所有后续研究人员提供集合，并将列为档案网站上的开放集合。否则，集合将保持关闭，直到档案人员可以处理。如果尚未登录集合，则在授予研究人员访问之前将被访问。
为了访问受限制的访问类别中的大学记录，研究人员必须联系学院档案家，说明访问和指定请求访问的收集部分的原因。档案论者将向总统办公室发送请求以及有关所要求材料内容的信息。只有在总统办公室的书面授权后才能提供研究或行政用途。
4. Categories of access to College records
College records fall into one of four access categories:
第1类：普遍分布
Open without restriction
通常，这些记录包括公告，出版物，日历，小册子和广泛分布的报告。
第2类：普通学院记录
从记录的创作关闭20年
然后，审查Wellesley College档案馆和记录创建部亚博永久官网门或办公室，记录不受限制。通常，支持行政和业务活动的大多数大学记录以及大多数学生组织记录，属于此类别。
第3类：个人信息
Closed 75 years from records’ creation
Then, subject to review by the Wellesley College Archives, and the records-creating department or office, the records are open without restriction. Typically, records containing personal information about an individual or individuals, such as student academic records, employment records, and files on individual donors, fall under this category.
类别4:限制大学记录(关闭more than 20 years)
The following types of records have the following restriction periods:
Board of Trustees records are restricted for 50 years after creation.
Office of the President records are restricted for 20 years after a president’s administration ends.
学院and staff biographical files are restricted for 5 years after the person’s death.
在人的死亡之后，校外传记文件限制了5年。
Class record books are restricted for 90 years after the class graduates, except to alumnae from that class.
除普遍分布的材料外，在第1类中，个人课程的材料收集受限制在课堂毕业生后50年。班级成员仍然可以访问这些材料。
档案和记录创建部门，办公室或组织可能决定扩展访问限制或施加与标准访问类别不同的限制。
5.相关文件
档案服务水平
Archives Reading Room Rules
Archives Copyright and Permissions Policy
2018年秋天